Data Privacy Statement EJOT

Status 06.06.2019

First of all, EJOT thanks you for your interest in our company website. Also during the use of our internet presence, the protection of your personal data is important to us. Personal data is all data personally relating to you, for example name, address, e-mail address. With the following information, we would like to inform you about the nature, use, purpose and limitation of the data processing. EJOT assures that our collection and use of your data is carried out in accordance with the relevant data protection regulations.

1. Controller and disclosure to other EJOT companies

The controller responsible for the collection, processing and use of your data in the meaning of Art. 4 no. 7 GDPR can be found in our imprint.

2. Delimitation of the area covered by the data privacy statement

EJOT websites may lead to third party websites (such as social networks) that are not explicitly covered by this data privacy statement.

3. Information on processing of data outside the European Union (EU) and the European Economic Area (EEA)

All servers used by EJOT are located within the European Union. Exceptions to this may exist when using tools of third parties. Please note the additional information in this privacy statement.

4. Nature, scope and purpose of the collection and use of personal data

Collection 

By default, EJOT collects data when you use our website. In the case of merely informative use of the website, which means that you do not register or otherwise provide us with information, we collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data that is technically necessary for us to display our website and to ensure stability and security:

- IP address

- date and time of the request

- time zone difference to Greenwich Mean Time (GMT)

- content of the requirement (concrete page)

- access status / HTTP status code

- each transmitting amount of data

- website from which the request comes

- browser

- operating system and its interface

- language and version of the browser software

From these data, however, we cannot draw conclusions about persons. Further personal data will only be stored if your consent has been obtained or if this information is necessary in the context of a registration, a raffle or a contract execution.

Use

All personal data collected on the EJOT website are used exclusively for the technical administration of the website, individual support, customer administration, and for the marketing and dispatch of ordered goods and newsletters, and in particular only to the extent necessary. Your data are supposed to help us to continually improve our websites and make their use as easy as possible. All data are treated strictly confidential. Governmental or administrative orders may result in the disclosure of personal data to public authorities and government agencies to the extent of legal obligations. Disclosure to third parties takes only place to partner companies and service providers, as far as this is contractually mandatory for us and then only to the extent necessary. This concerns, for example, the operation of the website or the processing of orders. In the event of the disclosure of personal data, partner companies and service providers are carefully selected and commissioned by us, are bound by our instructions, are subject to regular controls and are committed to confidentiality. To the extent necessary, contracts for data processing are concluded with them in accordance with data protection regulations. We will delete the accumulated data after the storage is no longer required, or restrict the processing if there are statutory storage requirements.

5. Use of our e-shops (as far as this is offered on the website)

If you want to order in our e-shops, it is necessary for the conclusion of the contract that you create a customer account and provide your personal data, which we need for the execution of your order. Mandatory information required for the execution of the contracts, such as company, first and last name, e-mail address and phone number are marked separately. Further information is voluntary. We process the data provided by you to process your order. For this purpose, we can pass on your payment data to our house bank and the shipping address to a logistics company. The legal basis for this is Art. 6 para. 1 sentence 1 lit. b GDPR. Due to commercial and tax regulations, we are obliged to store your address, payment and order data for a period of ten years.

6. CAD & more (as far as this is offered on the website)

EJOT maintains the online service area "CAD & more" for customers of the EJOT industrial division. In order to use it, you must first register and be activated by us. Since trustworthy information is communicated to you, we must first verify your identity. Mandatory entries such as salutation, e-mail address, first name, last name, phone number and company are necessary. While you are logged in, you tell us which files you download and which calculations you execute. So, our sales force is in the position to optimally support you.

7. Newsletter (as far as this is offered on the website)

To stay up to date on EJOT, you can subscribe to a free newsletter on our website. To register for our newsletter, we use the so-called double-opt-in-procedure. This means that after you have registered, we will send you an e-mail to the e-mail address specified in which we ask you to confirm that you wish to receive the newsletter. In addition, we store your used IP addresses and times of the registration and confirmation. The purpose of the procedure is to prove your registration and, if necessary, to inform you about possible misuse of your personal data.

The data provided in the newsletter registration will only be used for the administration of the newsletter if you do not agree to any further use. The legal basis is Art. 6 para. 1 sentence 1 lit. a GDPR. There is also a revocation right of consent to data use in connection with the newsletter. You can do this at your own option by clicking on the "unsubscribe newsletter" button in the newsletter itself or send an e-mail to datenschutz@ejot.com or dataprotection@ejot.com.

We evaluate the user behavior within the newsletter sent by us according to the data protection regulations and receive among other things receipt and read confirmation as well as information about links, which are clicked in our newsletter like number of clicks, date and time.

8. Contact by e-mail or by contact form (as far as this is offered on the website)

To get in contact with EJOT, you can write an e-mail or send us your contact details in the corresponding contact form. These are used exclusively to contact you and to discuss your requests or concerns.

If you send us an application by e-mail, we will treat the data we received by you in strict confidence and process them to the extent necessary. Should you get the job, we will continue to save the furthermore required data such as first name, last name and date of birth. Should we decide against you, your data will be deleted after a reasonable period of time according to the data protection regulations, unless you agree to be included in our talent pool.

9. Use of cookies

When you use our website, cookies are stored on your computer. Cookies are small text files that are stored by you and that give us certain information. Cookies cannot run programs or transfer viruses to your computer. They serve to make the internet offer more user-friendly and effective overall.

This website uses the following types of cookies, whose scope and operation are explained below:

- Transient cookies: Transient cookies are automatically deleted when you close the browser. These include in particular session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the shared session. This will allow your computer to be recognized when you return to our website. The session cookies are deleted when you log out or close the browser.

- Persistent cookies: Persistent cookies are automatically deleted after a specified period, which may differ depending on the cookie. You can delete cookies in the security settings of your browser at any time.

You can configure your browser settings according to your wishes and, for example, refuse to accept third-party cookies or all cookies. Please be aware that you may not be able to use all functions of this website anymore.

Please also note the further information on cookies in this data privacy statement.

10. Use of Google Analytics

This website uses Google Analytics, a web analysis tool provided by Google Inc., 1600 Ampitheatre Parkway, Mountain View, CA 94043, USA ("Google"). Google Analytics uses so-called "cookies", text files that are stored on your computer and that allow an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. Please note that on this website we use the function "Activation of IP anonymisation" (so-called IP-masking) by adding the code "anonymizelp", so that your IP address is shortened by Google within member states of the European Union (EU) or other contracting states to the Agreement on the European Economic Area (EEA). Only in exceptional cases the full IP address will be sent to a Google server in the USA and shortened there. On behalf of EJOT as the operator of this website, Google will use this information to evaluate the use of the website, to compile reports on the website activities and to provide further services related to website and internet usage to EJOT.

The IP address provided by your browser in the context of Google Analytics will not be merged with other Google data.

You can prevent the storage of cookies by a corresponding setting of your browser software. We point out, however, that in this case you may not be able to use all the functions of this website in full. In addition, you may prevent the collection of the data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of these data by Google by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

We use Google Analytics to analyze and regularly improve the use of our website. With the statistics gained we can improve our offer and make it more interesting for you as a user. For the exceptional cases in which personal data are transferred to the USA, Google has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-us-Framework. The legal basis for the use of Google Analytics is Art. 6 para. 1 sentence 1 lit. f GDPR.

11. Use of Google Adwords Conversion Tracking

We also use Google Adwords Conversion Tracking. If you have reached our website via an advertisement by Google, Google Adwords will set a cookie on your computer. These cookies lose their validity after 30 days and are not used for personal identification. If the user visits certain pages on our website and the cookie has not expired, we and Google may recognize that the user clicked on the advertisement and was redirected to this page. The information obtained through the conversion cookie is used to generate conversion statistics for us. We are informed about the total number of users who clicked on our advertisement and were redirected to a conversion tracking tag page. However, we do not receive information that personally identifies users.

If you do not want to participate in the tracking, you can refuse the required setting of a cookie - for example, via a browser setting that generally deactivates the automatic setting of cookies or set your browser to block cookies from the domain "googleleadservices.com". Please note that you shall not delete opt-out cookies as long as you do not want records of measurement data. If you have deleted all your cookies in the browser, you must set the respective opt-out cookie again.

12. Use of Google Maps (as far as this is offered on the website)

This website uses the offer of Google Maps. This allows us to show you interactive maps directly in the website and allow you to conveniently use the map feature. Provider is the Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

By visiting the website, Google receives the information that you have accessed the corresponding subpage of our website. In addition, the data stated under "4. Nature, scope and purpose of the collection and use of personal data" of this declaration are transmitted. This is done regardless of whether Google provides a user account that you are logged in to, or if there is no user account. When you are logged in to Google, your data will be assigned directly to your account. If you do not wish to be associated with your profile on Google, you must log out before activating the button. Google stores your data as usage profiles and uses them for purposes of advertising, market research and / or tailor-made website design. Such an evaluation will be carried out in particular (even for users who are not logged in) to provide appropriate advertising and to inform other users of the social network about your activity on our website. You have a right of objection to the formation of these user profiles, whereby you must contact Google in order to exercise it.

For more information on the purpose and scope of Google's data collection and processing, please refer to the provider's privacy policy. There, you can also find out more about your rights and privacy settings: http://www.google.com/intl/en/policies/privacy. Google also processes your personal information in the United States of America and has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US Framework.

13. Use of reCAPTCHA

In order to protect input forms at this website we use the service “re-CAPTCHA” of the company Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”).  This service enables the distinction between human input or improper input created through automated mechanical processing.

According to our knowledge the following data is transferred to Google: referrer-URL, IP-address, user action, information about the operating system, browser and length of stay, cookies, display instructions and scripts, input behavior of user as well as movements of the mouse in the area of the “re-CAPTCHA”-checkbox.

Google uses the so gained information among other things to digitalize books and other print products as well as to optimize services such as Google Street View and Google Maps (e.g. the recognition of street numbers or street names). 

The IP-address provided by your browser in the context of “re-CAPTCHA” will not be merged with other Google data other than if you are logged-in to your Google-account while using the “re-CAPTCHA”-Plugin. In order to prevent the transmission and storage of data about your behavior on our website by Google, you need to log-out from Google before you visit our website or use the “re-CAPTCHA”-plugin. 

The “reCAPTCHA” service is used according to the Google terms of use:  https://www.google.com/intl/en/policies/privacy/

14. Use of YouTube

We have included YouTube videos in our online offering, which are stored on http://www.YouTube.com and are directly playable from our website. These are all included in the "extended privacy mode", this means that no data is transferred about you as a user to YouTube if you do not play the videos. Only when you play the videos, the data mentioned in the following paragraph are transmitted. We have no influence on this data transfer. We have a legitimate interest in the inclusion of YouTube videos according to Art. 6 para. 1 sentence 1 lit. f GDPR, namely an interest in the attractive design of our website. YouTube is powered by YouTube LLC, headquartered at 901 Cherry Avenue, San Bruno, CA 94066, USA. YouTube is represented by Google Inc., located at 1600 Amphitheater Parkway, Mountain View, CA 94043, USA.

By playing the videos, YouTube receives the information that you have accessed the corresponding subpage of our website. In addition, the data mentioned under "4. Nature, scope and purpose of the collection and use of personal data " are transmitted. This happens regardless of whether YouTube provides a user account that you are logged in to, or if there is no user account. When you are logged in to YouTube, your data will be assigned directly to your account. If you do not wish to be associated with your profile on YouTube, you must log out before activating the button. YouTube stores your data as usage profiles and uses them for purposes of advertising, market research and / or customization of its website. Such an evaluation is carried out in particular (even for users who are not logged in) to provide appropriate advertising and to inform other users of the social network about your activities on our website. You have a right of objection to the formation of these user profiles, whereby you must contact YouTube in order to exercise it.

As a Google subsidiary, Youtube is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European privacy legislation (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active). Google also processes your personal data in the US. For more information about data processing and privacy practices by YouTube or Google, please visit www.google.com/intl/en/policies/privacy/.

15. Use of Google Tag Manager 

With the Google Tag Manager from Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA, we can manage website tags from one interface. However, the Tag Manager itself, which uses the tags, works without cookies and does not collect personal data. The Tag Manager only triggers other tags that may collect data. For these respective third-party providers, appropriate explanations can be found in this data privacy statement. The Google Tag Manager does not use this data. If you have opted out of cookies, it will be noticed for all tracking tags used with Google Tag Manager, so the tool will not change your cookie settings.

Google may ask you for permission to share some product data (such as your account information) with other Google products to enable certain features. In addition, Google's developers periodically review product usage information to further optimize the product. However, Google will never share data of this nature without your consent to other Google products.

For more information, see the Google terms of service and Google privacy notices for this product.

16. Information about and explanation of safeguards

EJOT strives to protect your data collected by us against any kind of influence, such as accidental or intentional manipulation, loss, destruction or access by unauthorized persons. We implement technical and organisational measures that we adapt to the state of the art. Furthermore, all employees and other vicarious agents are obliged to maintain data secrecy. The EJOT website uses SSL encryption.

17. Your rights

You have the following rights with respect to your personal data:

- right of access (Art. 15 GDPR)

- right to rectification (Art. 16 GDPR) or right to erasure (Art. 17 GDPR)

- right to restriction of processing (Art. 18 GDPR)

- right to data portability (Art. 20 GDPR)

- right to object (Art. 21 GDPR)

Upon request, EJOT will provide you with information as to whether and which personal data we have collected about you, in accordance with the applicable statutory provisions. We always strive for a current and error-free data collection. If, despite our efforts to ensure that the data is accurate and up-to-date, incorrect information has been collected by EJOT, we will correct it as soon as possible upon request. You can send your applications to the following e-mail address:

datenschutz@ejot.com or dataprotection@ejot.com

You also have the right according to Art. 77 GDPR to complain about our processing of your personal data to a data protection supervisory authority, in particular in the member state of your place of residence, your place of work or the place of the alleged infringement.

18. Change of the data privacy statement

In relation to the progress of data processing and the associated legal changes, we are obliged to adapt this data privacy statement from time to time. Please always note the current version of our data privacy statement.

19. Reachability of the data protection officer

If you have any questions, suggestions or complaints regarding the data protection related to EJOT and the websites used by EJOT, please contact our data protection officer:

Group data protection officer
EJOT Group
Im Herrengarten 1
57319 Bad Berleburg – Germany
datenschutz@ejot.com
dataprotection@ejot.com